New York Adds Electronic Posting Requirements

Governor Kathy Hochul signed (Senate Bill S6085), which amends Section 201 of the New York Labor Law, adding new employer electronic posting requirements. Senate Bill S6085 is effective immediately.

Previous law

New York Labor Law requires employers to physically post workplace notices “in a conspicuous place” on each floor of its premises.

Senate Bill S6085

The law, which is effective immediately, retains the physical posting requirements, and now requires employers to:

• Provide employees with electronic copies of all notices required to be physically posted at a worksite under federal and state law or regulation. Employers must provide the required copies via e-mail or by posting them on their website; and
  
  
• Inform employees that the notices are available electronically.
  
  Certain notices may require employers to provide postings in multiple languages, or only require posting based on an employer’s headcount, industry or federal contractor status.

Next Steps

• Ensure all required notices are posted electronically.
  
  As your partner in compliance, you can access electronic versions of state posters here: http://hraen.com/

These posters are only compliant when distributed electronically and must not be printed and posted due to sizing requirements.  Some states may require additional posters which are employer specific and can be obtained directly from the state. Click here for information on NY.

• Notify employees of the method used to provide electronic notice.
  
  
• Continue to physically post required notices in the workplace.