OSHA’s Recordkeeping Standard, 29 CFR 1904, requires that certain employers maintain annual records of workplace injuries and illnesses. The records are maintained throughout the calendar year on the OSHA Form 300 Log of Work-Related Injuries and Illnesses (300 Log) and are summarized on the OSHA Form 300A Summary of Work-Related Injuries and Illnesses (300A Summary) at the end of each calendar year. The 300A Summary is required to be posted in the workplace every Feb. 1 through April 30 to show records from the previous year’s injuries and illnesses even if no work-related injuries or illnesses occurred during the previous year.
As a reminder, if your company is not partially exempt (either by industry, size, or both) from OSHA recordkeeping requirements, your company may need to review the year-end 300 Log and 300A Summary to ensure the information required by OSHA is fully captured. For example, OSHA requires that employers record data for injuries and illnesses for temporary employees and sub-contracted employees.
Helping your company comply with OSHA regulations is one of the key benefits of ADP Comprehensive HR®. If your company would like guidance with OSHA recordkeeping requirements, please contact your ADP Safety Specialist for assistance.
Recording workplace exposures to COVID-19
COVID-19 can be a recordable illness if a worker is infected by performing his or her work-related duties. However, employers are only responsible for recording cases of COVID-19 if all the following are true:
- The case is a confirmed case of COVID-19 (see CDC information on persons under investigation and presumptive positive and laboratory-confirmed cases of COVID-19).
- The case is work-related (as defined by 29 CFR 1904.5); and
- The case involves one or more of the general recording criteria set forth in 29 CFR 1904.7 (e.g., medical treatment beyond first aid, days away from work).
Employers should follow the OSHA enforcement guidance found in the Updated Interim Enforcement Response Plan for Coronavirus Disease 2019 (COVID-19).
OSHA recordkeeping course available on Comp Learning
The course “Navigating OSHA's Injury Reporting Standards and Post-accident Protocols” is available on-demand through the Comp Learning portal for free!
Questions
If you would like additional guidance on OSHA recordkeeping requirements (300 Log or 300A Summary), please contact your ADP Relationship Manager, HR Business Partner or your Comprehensive HR® Safety Specialist for assistance.