Forms W-2/1099 holds & Direct Mail delivery option

Do you need a Forms W-2/1099 hold?

If you need to make any changes or anticipate any changes to your Forms W-2/1099, please complete the Annual Tax Report & Form W-2/1099 - Print hold form in ADP Workforce Now® as soon as possible. All hold requests are due no later than Dec. 29, 2021. A Forms W-2/1099 hold request is also needed if your company would like to participate in the Direct Mail service - see below for more information. To access this form, click the Support icon > Top Forms section.

Why use ADP’s Direct Mail service this Year-End?

When you purchase Direct Mail service, ADP will mail year-end Forms W-2 and 1099 directly to continental United states employees, helping you save time during this busy season.

Direct mail costs $45 base plus $1.18 per document mailed. These charges are in addition to standard year end charges. *

*Note: Direct Mail is not offered to clients who have terminated services with ADP. If you terminated services with ADP earlier in the year or terminate during the year-end period, we will not be able to provide you with Direct Mail services.

Direct Mail service applies only to employees living in the continental United States. If you have any employees with a foreign address, the Form W-2/1099 will be sent to your Employer Legal address.

Employees will also have electronic visibility via iPay to print their own Forms W-2/1099, and you as an Employer will have visibility of these documents via iReports.

When/how do I request Direct Mail service?

You must request a ‘Print Hold’ starting Nov. 1 through Dec. 29, 2021 to secure this service in 2022. ADP no longer sets up Direct Mail for Forms W-2/1099 as a permanent feature for clients.

To request a print hold, complete the Annual Tax Report & Form W-2/1099 - Print Hold form in ADP Workforce Now®. To access this form, click the Support icon > Top Forms section.

This will place the forms on hold so that you can review your Preview Forms W-2/1099, and/or submit a Previous Quarter Adjustment payroll (PQA) to make adjustments.

When you have completed your adjustments and are ready for ADP to print the forms, you must complete the Annual Tax Report & Form W-2/1099 - Print Release form. On this form, you can select to either have the Forms W-2/1099 directly mailed to your employees or delivered to your office. The deadline to release the print hold is Jan. 19, 2022.

If you have any questions, please contact your ADP Service Representative.